Safety Orientation for New Workers

Please see below requirements and records to be submitted to the EOAS Safety Committee via Emma Liu ( ) or Sebastian Medrano ( ). Click on the specific case to expand the requirements.

The first three requirements are mandatory, and the fourth one may not apply to you.

Requirement	Description	To be submitted
UBC General required courses and job specific courses	These courses can be found in the UBC Workplace Learning (WPL) platform. A certificate will become available after completing each course. Mandatory courses: New Worker Safety Orientation In this course you can find the Site specific safety orientation checklist PDF. The one provided on this page can be filled out directly in the PDF file. Preventing and Addressing Workplace Bullying and Harassment Workplace Violence Prevention Training Privacy & Information Security - Fundamentals Part 1 Online Privacy & Information Security - Fundamentals Part 2 Online Mandatory for all future supervisors: safety supervision at UBC Job specific courses: For supervisors: instruct new workers about any additional training they may need to do their job safely (e.g., chemical safety training). For workers: consult your supervisor to know which job specific training you will need for your work. Any other training than the worker needs to do their job safely (e.g., chemical safety training).	Electronic copy of certificates or transcript
Site specific safety orientation checklist	This checklist is intended for the worker and supervisor to review all sections together. This checklist can be found here (The version located here can be filled directly in the PDF file) and in "New work safety orientation course"	Copy of the signed “Site specific safety orientation checklist”. Signatures can be done electronically
Personal safety checklist	This checklist is intended to be a quick reference guide for new workers in case of emergency.	Copy of your personal safety checklist
Task specific training (e.g. rock cutting procedure)	Each role in the workplace has assigned tasks that require training specific to that worksite. Supervisors are responsible for task assignment and assessment of the training needed to complete those tasks safely and effectively. While this job-specific training may be delivered by the supervisor or a trainer with demonstrated subject matter expertise, the supervisor retains responsibility for oversight of training and confirmation that an adequate level of proficiency has been attained. Signing off on an employee’s training completion testifies to demonstration of trainee competency and is a legally necessary demonstration of supervisory due diligence. If a supervisor finds that an employee has not reached an adequate level of competency, further training must be done prior to sign off of the training record for that assessed requirement.	Only if any task specific training has been provided. Submit a copy of Task Specific Training Documentation

Safety orientation for workers returning to work after absence/long remote work period

Requirement	Description	To be submitted
Job specific courses	Any certification that may have expired (e.g. chemical safety training) while the worker was absent These courses can be found in the UBC Workplace Learning (WPL) platform.	Electronic copy of certificates or transcript
Site specific safety orientation checklist	This checklist is intended for the worker and supervisor to review all sections together. This checklist can be found here (The version located here can be filled directly in the PDF file) and in "New work safety orientation course"	Copy of the signed “Site specific safety orientation checklist”. Signatures can be done electronically
Personal safety checklist	This checklist is intended to be a quick reference guide for new workers in case of emergency.	Copy of your personal safety checklist
Task specific training (e.g. rock cutting procedure)	Each role in the workplace has assigned tasks that require training specific to that worksite. Supervisors are responsible for task assignment and assessment of the training needed to complete those tasks safely and effectively. While this job-specific training may be delivered by the supervisor or a trainer with demonstrated subject matter expertise, the supervisor retains responsibility for oversight of training and confirmation that an adequate level of proficiency has been attained. Signing off on an employee’s training completion testifies to demonstration of trainee competency and is a legally necessary demonstration of supervisory due diligence. If a supervisor finds that an employee has not reached an adequate level of competency, further training must be done prior to sign off of the training record for that assessed requirement.	Only if any task specific training has been provided. Submit a copy of Task Specific Training Documentation

Safety orientation for workers relocated to new workplace (e.g. working in a new laboratory) or who have changed job within UBC

Requirement	Description	To be submitted
Site specific safety orientation checklist	This checklist is intended for the worker and supervisor to review all sections together. This checklist can be found here (The version located here can be filled directly in the PDF file) and in "New work safety orientation course"	Copy of the signed “Site specific safety orientation checklist”. Signatures can be done electronically
Personal safety checklist	This checklist is intended to be a quick reference guide for new workers in case of emergency.	Copy of your personal safety checklist
Task specific training (e.g. rock cutting procedure)	Each role in the workplace has assigned tasks that require training specific to that worksite. Supervisors are responsible for task assignment and assessment of the training needed to complete those tasks safely and effectively. While this job-specific training may be delivered by the supervisor or a trainer with demonstrated subject matter expertise, the supervisor retains responsibility for oversight of training and confirmation that an adequate level of proficiency has been attained. Signing off on an employee’s training completion testifies to demonstration of trainee competency and is a legally necessary demonstration of supervisory due diligence. If a supervisor finds that an employee has not reached an adequate level of competency, further training must be done prior to sign off of the training record for that assessed requirement.	Only if any task specific training has been provided. Submit a copy of Task Specific Training Documentation

Quick Link for Forms

Site Specific Safety Orientation Checklist

Personal Safety Checklist

Task Specific Training Documentation Template

Key Form

Note to Supervisors

If you are a Supervisor, you are responsible for ensuring personnel under your management are properly trained. Your personnel should read the safety material and attend relevant UBC safety courses. You are responsible for ensuring they understand the material by going over it with them, either individually or as a group, or by obtaining and submitting the certificates verifying all mandatory training has been completed. See Mandatory Training for all UBC Workers link for full details.

A supervisor is considered by WorkSafe BC to be anyone (including non-managers, researchers, or faculty) who instructs, directs, and controls another person in the workplace.